Providers are expected to deliver high-quality patient care while navigating shrinking reimbursements, staffing shortages, and rising administrative demands. One small mistake in billing—like entering the wrong code or missing patient details—can delay payment for weeks or even months. That’s where charge entry specialists come in. These professionals are responsible for entering, validating, and processing charges that directly impact a practice’s revenue. Without accurate charge entry, even the best care can go unpaid.

 

But here’s the challenge: in-house billing staff are stretched thin, and turnover is high. More providers are now asking: Is there a better way to handle charge entry? The answer is yes—and it lies in scaling RCM (Revenue Cycle Management) with remote charge entry specialists. 

 

What Exactly Does a Charge Entry Specialist Do? 

Think of a charge entry specialist as a translator between patient care and financial reimbursement. After a patient visit, documentation is created: diagnosis codes, procedure details, provider notes, and insurance information. 

A charge entry specialist takes all of that and enters it into the billing system with accuracy and speed. Their key responsibilities include: 

• Reviewing patient charts and ensuring all procedures are properly coded 

• Entering charges into the practice management or EHR system 

• Validating insurance and provider details 

• Flagging missing or conflicting information 

• Reducing claim denials by catching errors early 

 

In short: they make sure the work you’ve done gets billed correctly—and paid on time. 

 

The Rising Pressure on In-House Teams 

Healthcare providers across the U.S. are facing two big pressures: 

• Staffing shortages. According to an MGMA Stat poll, 34% of medical group leaders reported that medical coders are the most difficult revenue cycle role to hire—highlighting the challenge of finding staff with the specialized training and expertise this position requires. 

• High turnover. The repetitive, detail-heavy nature of charge entry often leads to burnout, leaving practices scrambling to train replacements. 

 

The result? Claims pile up, denials increase, and revenue slows down—exactly what providers cannot afford in a tight financial climate. 

 

Why Remote Charge Entry Specialists Are the Solution 

By partnering with remote charge entry specialists, providers can scale their RCM operations without the headaches of constant hiring and training. Here’s why this model works: 

1. Cost Savings

Hiring and retaining in-house billing staff is expensive. Between salaries, benefits, office space, and ongoing training, the costs add up fast. Remote specialists offer a more affordable solution—often saving providers 40–60% compared to onshore staffing. 

2. Accuracy and Speed

Remote charge entry specialists are highly trained in coding, billing workflows, and payer requirements. They work with laser focus, reducing human error and speeding up claim submission. 

3. Scalability

Whether you’re a small practice with a few dozen claims a week or a large hospital system processing thousands, remote teams can scale up or down to match your workload. No need to worry about seasonal spikes or sudden staff departures. 

4. Focus on Care

With billing handled by experts, your in-house team can focus on what matters most—serving patients and improving care outcomes. 

 

What Scaling RCM Looks Like in Practice 

Imagine this scenario: 

• A busy orthopedic practice sees 100 patients per day. 

• Each visit requires careful documentation, charge entry, and claim submission. 

• With only two in-house billing staff, errors slip through, denials pile up, and A/R days stretch beyond 45. 

 

Now imagine the same practice with a team of remote charge entry specialists: 

• Claims are entered and validated within 24 hours. 

• Accuracy improves, denials drop significantly. 

• Revenue cycle time shortens, cash flow improves. 

• Providers and office staff spend less time worrying about billing—and more time with patients. 

 

This isn’t hypothetical. Practices partnering with MedCore Solutions are already experiencing these results. 

 

Overcoming the Common Concerns 

It’s natural for providers to have questions about hiring remote charge entry specialists. Here are the most common concerns—and how remote solutions address them: 

• “What about security?”
  Remote charge entry specialists work in HIPAA-compliant environments with secure logins, encrypted systems, and strict data protocols. Patient privacy is always protected. 

• “Will they understand my specialty?”
  MedCore’s specialists are trained across multiple specialties—family medicine, cardiology, orthopedics, ophthalmology, and more. They adapt quickly to your workflow and payer mix. 

• “How do we maintain control?”
  You stay in full control. Remote specialists follow your processes and systems, providing regular reports and communication so you always know where your revenue stands. 

 

The Bigger Picture: Smarter RCM Strategy 

Charge entry is just one piece of the revenue cycle puzzle. But it’s a piece that has outsized impact. Inaccurate or delayed charge entry ripples across the entire RCM process—leading to denials, rework, and lost revenue. 

By scaling charge entry with remote specialists, you’re not just fixing a staffing gap. You’re building a smarter, more resilient RCM strategy that: 

• Improves cash flow 

• Reduces administrative burden 

• Strengthens patient satisfaction (no surprise bills from errors) 

• Frees providers to focus on care, not claims 

 

Why Choose MedCore Solutions 

At MedCore, we specialize in helping healthcare providers streamline RCM through skilled remote talent. Our charge entry specialists are: 

• Experienced. Each team member has years of billing and coding experience. 

• Efficient. We process charges quickly to keep your revenue moving. 

• Compliant. Every workflow follows HIPAA, OSHA, and payer-specific rules. 

• Affordable. Providers save significantly compared to hiring full-time in-house staff. 

 

We don’t just fill a role—we integrate with your team, adapting to your workflow and goals. The result is a partnership that strengthens your bottom line and supports long-term growth. 

 

Conclusion: A Smarter Way to Scale 

Scaling your RCM doesn’t have to mean more stress, higher costs, or endless hiring cycles. With remote charge entry specialists, providers gain accuracy, speed, and peace of mind—without breaking the bank. It’s not just about delegating tasks; it’s about building a smarter system that keeps your practice financially healthy. At the end of the day, every provider wants the same thing: to deliver excellent care and get fairly paid for it. Scaling RCM with remote charge entry specialists makes that possible.

 

Partner with MedCore Solutions today and take the complexity out of RCM. Our skilled remote charge entry specialists are ready to strengthen your revenue cycle, reduce denials, and accelerate payments—so you can focus on what matters most: your patients. Contact us here.